Administrative Assistant- CRRUA

This posting closes at 5:00PM on the close date.

Plans, organizes, coordinates, and performs a wide variety of complex and confidential administrative functions in support of Camino Real Regional Authority.

• Assist the Office Manager with his/her duties; compose correspondence, reports, spreadsheets, requisitions, and documents for his/her signature.
• Record notices, minutes, agendas, resolutions, and ordinances for official meetings as assigned.
• Maintain accurate records and files, and examines reports, responses, legislation, or other material to determine action or additional information needed.
• Develop written protocol to address issues such as cash handling, purchasing, and equipment repairs; communicate and respond to inquiries in verbal and written form.
• Prepare, analyze, and maintain the department budget; function as the point of contact on department budget matters; review, examine, and analyze accounting records of department or vendor to verify accuracy of figures, make necessary corrections, or list discrepancies for adjusting.
• Perform equipment maintenance responsibilities and maintain pertinent records.
• May coordinate the logistics for setting up meetings, and represent the department at meetings, as directed.

ADDITIONAL DUTIES. Other duties as assigned

Education.  High School Diploma or GED. Associates or Bachelor's Degree in Accounting, Secretarial, Business, or Public Administration or related field is preferred.

Experience.  Five years of increasingly responsible administrative, accounting, budgeting, or support services experience.  Bilingual (English/Spanish) preferred.

Education/Experience substitution. In accordance with Camino Real Regional Authority Utility policy.

Licenses/Certifications. A valid unrestricted driver’s license. Must maintain an acceptable driving record in accordance with policy.

Other (e.g., post-offer medical exam, polygraph, background check, driver’s license record, etc.).  Background Check, credit check, and driver’s license record check.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION:

Must have knowledge of:

• Office procedures and practices, computer operation including word processing, spreadsheet, and database programs.
• Filing and record keeping systems.
• Inventory control procedures.
• Principles and procedures of budget preparation, control, financial record keeping and reporting.
• Business English, spelling, grammar and punctuation and basic arithmetic.

Must have the ability to:

• Produce correspondence following verbal or written instructions from Executive Directo.
• Handle sensitive and confidential matters and situations.
• Establish and maintain effective and cooperative working relationships with others.

Must have skill in:

• Exercising independent judgment in various situations and to determine appropriate action.
• Working with a culturally diverse population.
• Technical writing, administrative techniques, and organizational skills.